Job Advert: Document Controller (Contract Basis)

Company: Keyman Personnel - Specialist White Collar Recruitment

Position: Document Controller

Contract Type: Temporary/Contract Basis

Company Overview: Keyman Personnel is a leading specialist white-collar recruitment business that connects top-tier talent with reputable companies in the Groundwork and Civils industry. We are currently seeking a highly organized and detail-oriented Document Controller to join a dynamic project team on a contract basis.

Job Description: As a Document Controller, you will play a vital role in the successful execution of projects within the Groundwork and Civils sector. Your primary responsibility will be to manage and control all project-related documents in compliance with industry standards and company procedures. You will work closely with the project team, ensuring efficient document management, maintaining accurate records, and promoting seamless collaboration among various stakeholders.

Key Responsibilities:

Manage the entire documentation process, including document creation, distribution, tracking, and archiving.
Ensure adherence to document control procedures, maintaining consistency, accuracy, and version control.
Monitor and update project-related documents, ensuring they meet quality and regulatory requirements.
Collaborate with internal teams and external contractors to gather, organize, and disseminate project documentation.
Implement a secure filing system to store all documents and records for easy retrieval and audit purposes.
Conduct regular audits to identify discrepancies and resolve any document-related issues promptly.
Liaise with project managers and key stakeholders to communicate document status, deadlines, and any potential risks.
Provide support during project meetings by preparing relevant documentation and recording minutes.
Utilize document control software and tools proficiently to streamline processes and optimize efficiency.
Requirements:

Proven experience as a Document Controller or similar role within the Groundwork and Civils industry.
Proficient understanding of document management principles, standards, and best practices.
Familiarity with industry-specific regulations and requirements related to document control.
Excellent organizational skills with an ability to handle multiple tasks and prioritize effectively.
Strong attention to detail and a commitment to maintaining accuracy in all documentation.
Excellent communication and interpersonal skills to collaborate with diverse teams and stakeholders.
Proficiency in using document control software and Microsoft Office applications.
Flexibility to adapt to changing project needs and deadlines.